Are you a proactive, detail-oriented individual with a knack for managing facilities and ensuring smooth operations? If so, we have the perfect opportunity for you!

We are currently seeking a Facilities Coordinator to assist in the day-to-day management of our clients two individual gallery sites. This is a hands-on role, where you will be responsible for maintaining a safe, comfortable, and well-maintained environment for staff and visitors alike. You will work closely with the Senior Facilities Manager to support a range of facilities maintenance tasks and ensure all health and safety compliance requirements are met.

What you will do:

• Facilities Management: Assist in the daily running of FM services, overseeing facilities maintenance, and ensuring a safe environment for all.

• Safety and Compliance: Perform routine fire alarm tests, emergency lighting tests, and conduct regular inspections to identify and resolve hazards. Assist in ensuring all H&S policies and regulations are met.
• Administrative Support: Maintain accurate and up-to-date records for building activities, support audits, and assist in creating digital file resources.
• Internal and External Communication: Regular communication with staff and service providers to coordinate building     services and activities efficiently.
• IT and Hardware Support: Assist with office or furniture moves, IT hardware installations, and provide 1st-line support for FM Helpdesk enquiries.
• Emergency Response: Be part of the emergency response team, respond to facility-related emergencies promptly, and     support staff training initiatives.
• Event Support: Provide ad hoc support for gallery events, assisting with the installation and removal of furniture and equipment.

What we’re looking for:

• Education: A Levels or equivalent (strong organisational and time-management skills).
• Experience: Proven administrative experience with good computer literacy; experience in facilities management, logistics planning, or customer service is highly desirable
• Skills: A good understanding of fire alarms and IT basics; experience with H&S regulations is highly desirable.
• Certifications: IOSH or other FM/H&S courses and Fire Marshal or First Aid certification are a plus.
• Communication: Excellent verbal and written communication skills; ability to conduct clear and professional internal and external communications.
• Problem-Solving: A proactive approach with a solution-oriented mindset and excellent negotiation skills.
• Adaptability: Able to prioritize tasks in a dynamic environment and adapt to ever-changing needs.

Why Join Us?

• Dynamic Work Environment: Enjoy a  varied role with an opportunity to get hands-on across multiple aspects of     facilities management.
• Growth Opportunities: We value initiative and are always looking for ways to grow and support our team.
• Great Team: Work closely with a supportive and driven team, led by a dedicated Senior FM.
• Competitive Salary & Benefits: Receive a competitive salary with additional benefits.

If you are ready to take on a rewarding role in facilities management and contribute to the success of our operations, we would love to hear from you!

How to Apply:

If you’d like to apply for this role, please contact one of the Maxwell Stephens team on 0207 118 4848 for more details. You can also send your CV to cv@maxwellstephens.com.

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